A document collaboration tool lets you and your co-workers focus on the task at hand, eliminating all other distractions. Ability to manage the review process: Sharing feedback over email can be ineffective because there is a lot of noise in the average inbox.Most tools allow you to see previous versions of the document and revert to them if needed. Version control: What’s really great about these tools is that you have advanced “undo” functionality.Real-time collaboration: If several team members often work on the same deliverable, a document collaboration tool will spare you a lot of headaches and put an end to the final_final_final.docx files.Why Use Document Collaboration Tools?īefore we dive in, let’s talk about some of the reasons why you might want to employ a document collaboration tool. This is part of the process known as knowledge management.ĭocument collaboration goes hand-in-hand with knowledge management. To be able to work effectively with your team, you need to first organize all of your files (your knowledge) into a single location. It gets even more complicated when you need to collaborate with others along the way. You need to access data from a multitude of other documents and platforms. You can’t just start with a blank document and create a report. This means that you’ll need to go through a number of tools and spreadsheets to be able to pull data about the content produced this month, the number of views and downloads, the conversion rates, and so on. You and two co-workers are preparing the monthly content marketing report. Let’s imagine a typical team collaboration scenario. If all the technology is there, what makes document collaboration so challenging? Document Collaboration Goes Beyond Sharing Files Online
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